Management of Electronic Serials in Academic Libraries: The Results of an Online Survey

This article presents the results of an online survey of academic librarians conducted in 2011 on the topic of electronic serials management. Since online journals had by 2011 become a major part of academic library serials collections, a central objective of this survey was to explore whether this had led to any degree of standardization in online serials management procedures across academic libraries. The focus of the survey was generally on issues affecting technical services, specifically exploring the impact of electronic serials on collection development, library staffing, and serials management tools. The responses to the survey did not reflect any significant level of uniformity among these libraries in any of these areas, suggesting that libraries primarily take into account the needs of their own institutions when formulating procedures for managing online serials.     

Serial Joy and Serial Sorrow: The Experience of the Paraprofessional Serials Manager

Abstract

Paraprofessionals play a major role in the management of serials operations in libraries. Nine paraprofessional serials managers responded to an inquiry on the SERIALST online discussion list in which they shared their impressions on several issues relating to their role, status, motivation, and general perceptions about their work. For many years, there has been an ongoing debate relating to the role of paraprofessionals in libraries. Many library paraprofessionals have advanced their careers in the field of serials and have become managers of high-level operations. This Balance Point column explores the experiences of some of these paraprofessional serials managers.     

Pennsylvania′s Periodicals

Abstract

Perceptive readers may have observed, and regretted, the absence of any discussion of card catalog closings, abolition of serials departments, changes in clerical procedures, or minutiae or any of the other concrete details of library operations so dear to the hearts of us all. The craft of serials management has scarcely been mentioned. Those topics discussed — the nature of organizational change, influencing change, communication, planning for the optimum impact of automation and for flexibility throughout the development and implementation phases — are concepts difficult to introduce into the pragmatic world of libraries. It is difficult to identify causes, to predict effects, and to deal with them. These are, however, critical elements in the success or failure of a serials automation project and a library administration which addresses these issues will manage the changes brought about by automation rather than passively submitting to its consequences.     

When ERM Met Alma: The Intricacies of Content Management in a Shared Consortia Landscape

ABSTRACT

In 2013, after nearly two decades of operating in a distributed legacy Integrated Library System (ILS) environment on local servers, the Orbis Cascade Alliance, a consortium of public and private academic libraries in Washington, Oregon, and Idaho, began a two-year-long process to migrate its 37 members to a shared implementation of Ex Libris's cloud-based Alma library management system (LMS) and Primo discovery interface. Although much has been written on electronic resource management (ERM) functionality at an institution level, little has been written on serials and ERM functionality and workflows within a shared consortial environment. This article discusses the challenges and opportunities of implementing a consortial-based LMS, with particular emphasis on serials and ERM functionality. Key migration issues related to serials control, acquisitions, licensing, administration, cataloging, statistics, and interoperability are examined at the institutional and large-scale networked levels. Benefits and limitations of using a shared consortial cloud-based LMS are explored, and the overall capabilities of the Alma LMS for electronic resource management are reviewed.     

The Center for Intellectual Property Handbook,edited by Kimberly Bonner and the staff of the Center for Intellectual Property. New York: Neal-Schuman Publishers,Inc., 2006. 257 p. $85.00. ISBN: 1-55570-561-8 (paperback)

Abstract

For the acquisition of periodicals and indexes, the selector role of subject specialists and reference librarians has been transformed by electronic access. In the past these librarians made independent recommendations for new periodicals, indexes, and abstracts by using traditional selection criteria (e.g., relevance, quality, and cost). With electronic resources, considerations such as licensing negotiations, consortial agreements, and technical issues have complicated the decision-making process and have sometimes removed it from individual librarians or even individual libraries. The author discusses the opportunities for individual librarians, particularly in public service roles, to participate in serials collection management decisions and provides a case study of business periodicals collection management in an academic library. Serials Review 2002; 28:283–286.     

E-journal Management: An Online Survey Evaluation

Abstract

Providing access to a wealth of information is a fundamental role of the library. The proliferation of e-journals and aggregate databases has altered the nature of serials collections and the responsibilities of the librarian. To develop a complete perception of current e-journal management, the authors created a survey for small to medium-sized libraries. The survey notes the lack of a unified approach and suggests the need for standards in this area.     

Serials Clutter in Online Catalogs

Abstract

Finding and deciphering serials records in online catalogs is a challenge to many library users. To understand and analyze these challenges, the author conducted searches for scientific journal titles in the online catalogs of Committee on Institutional Cooperation (CIC) libraries. The first part of the study measures the difficulty of retrieving serial records from online catalogs comparing one-word versus multiple-word titles. The second part analyzes displays for complexity by measuring the length of the complete record and the length of the holdings statements. These data show the complexity of displays and indicate the potential confusion that these displays may induce in library users.     

Serials Staffing for the Twenty-First Century and Beyond

Abstract

This article provides an overview of the technical services issues relating to the future of serials staffing, particularly for serials catalogers. Trends in cataloging procedures, technical services reorganizations, and the changing roles of professional and paraprofessional employees affect present and future responsibilities of serials work. The author also examines major technological innovations that have affected staffing needs, including journals in electronic format, vendor-supplied holdings data, automatic generation of bibliographic records, and the potential implications of proposed serials cataloging rule changes on the way in which serials will be managed in libraries. Serials Review 2002; 28:195–200.     

Microfilm Serial Backfiles

Abstract

The purpose of this article is to highlight the status and application of automated serials control in three central university libraries in India—namely, Aligarh Muslim University (AMU), Jamia Millia Islamia (JMI), and Jawaharlal Nehru University (JNU). All three libraries have started to automate their serials processes, choosing either the Libsys or Virtua integrated library systems. AMU and JMI selected Libsys, while JNU installed Virtua—a product of VTLS Inc. Findings suggest that reasonable progress has been made with the use of different features of serials control systems in all these libraries. This information is helpful for other universities where libraries want to start the automation process.     

Little Magazines

Abstract

Technological demands significantly complicate the careers of librarians. Dynamic growth and changes in information technology plus the introduction of electronic journals into library collections create serious challenges in organizing and managing information and collections. The author examines the most frequently required and preferred qualifications and knowledge demands for a serials librarian. Based on job announcements in academic institutions from the years 1999–2001, the analysis reveals what new skills a person needs to manage electronic information and also suggests some professional development opportunities that improve competencies for serials librarians. Serials Review 2002; 28:33–37.     

Serial Joy and Serial Sorrow: The Experience of the Paraprofessional Serials Manager

Paraprofessionals play a major role in the management of serials operations in libraries. Nine paraprofessional serials managers responded to an inquiry on the SERIALST online discussion list in which they shared their impressions on several issues relating to their role, status, motivation, and general perceptions about their work. For many years, there has been an ongoing debate relating to the role of paraprofessionals in libraries. Many library paraprofessionals have advanced their careers in the field of serials and have become managers of high-level operations. This Balance Point column explores the experiences of some of these paraprofessional serials managers.     

The Effects of E-journal Management Tools and Services on Serials Cataloging

Abstract

E-journal management tools and services such as MARC record services, A-to-Z lists, and link resolvers are changing e-journal cataloging. This column explores these changes in the academic environment through interviews with ten librarians representing eight universities. Three areas of change in serials cataloging are explored: (1) changes to the MARC record, including how libraries are adding/creating MARC records for their catalogs, the number and type of MARC records being created and linking within MARC bibliographic and holdings records; (2) the manner in which serials catalogers are being informed of changes; and (3) the evolving role of the serials cataloger. Future trends and advice for evolving workflow practices conclude the discussion.     

E-journal Management Systems

Abstract

Electronic journals are being added to library collections at exponential rates. Recent developments in e-journal management systems offer libraries a variety of solutions for enhancing the visibility and flexibility of their electronic journals. This article examines and compares Serials Solutions, JournalWebCite, TDNet, and Serials Cybrarian, four current e-journal management programs that create and integrate multiple lists of journal titles, regardless of format, into a single list. These systems can reduce or even eliminate common serials control problems for librarians. Readers will gain insights that will enable them to better understand and consider the value of an e-journal management system. Serials Review 2002; 28:176–194.     

For Your Information

Abstract

The criteria for selecting a serials management system are often the same as those for selecting an integrated library system in toto. In the post-selection/production environment, the library–vendor relationship matures as a new operational framework is established. Serials management systems must become more efficient and make better use of electronic commerce, especially as a greater emphasis is placed on access to electronic journals (e-journals). Serials Review 2002; 28:93–101.     

Hey! What About Us?! Changing Roles of Subject Specialists and Reference Librarians in the Age of Electronic Resources

For the acquisition of periodicals and indexes, the selector role of subject specialists and reference librarians has been transformed by electronic access. In the past these librarians made independent recommendations for new periodicals, indexes, and abstracts by using traditional selection criteria (e.g., relevance, quality, and cost). With electronic resources, considerations such as licensing negotiations, consortial agreements, and technical issues have complicated the decision-making process and have sometimes removed it from individual librarians or even individual libraries. The author discusses the opportunities for individual librarians, particularly in public service roles, to participate in serials collection management decisions and provides a case study of business periodicals collection management in an academic library. Serials Review 2002; 28:283–286.     

Victims,villains or victors: The impact of serials automation on a library organization

Perceptive readers may have observed, and regretted, the absence of any discussion of card catalog closings, abolition of serials departments, changes in clerical procedures, or minutiae or any of the other concrete details of library operations so dear to the hearts of us all. The craft of serials management has scarcely been mentioned. Those topics discussed — the nature of organizational change, influencing change, communication, planning for the optimum impact of automation and for flexibility throughout the development and implementation phases — are concepts difficult to introduce into the pragmatic world of libraries. It is difficult to identify causes, to predict effects, and to deal with them. These are, however, critical elements in the success or failure of a serials automation project and a library administration which addresses these issues will manage the changes brought about by automation rather than passively submitting to its consequences.     

Is Check-In Checking Out?

Abstract

Technological innovations have made changes in library procedures commonplace. Nonetheless, many librarians have been startled by the University of Nevada at Reno's decision to quit checking in print serials. Four serialists address the future of serials acquisitions in light of the technological advances that continue to transform library procedures. Serials Review 2003; 29:224–229.